BEBA Board Meeting Report 10/3/02 from Sandra Castellino

 

1.     Update on Clinic Sessions:

a.     Seeing clients Tuesdays and Wednesdays, up to 6 a day

b.    Tara Blasco is assisting with some of Ray and Nancy's families

c.     Nancy is seeing up to 4 families Wednesdays

d.    Jean now taking on her own clients, will have 2 as of mid-Oct + 1 co-facilitated with Ray on Tuesdays

e.     Observers here up to 6 / session – trainees & graduates paying $15-$20/session

f.      Mary Jackson, Cheriona Menzam, both in Ray's training & c/s training are videotaping

g.    Christie Barrack, Rebecca Holt, Becky Hicks from SBGI videotaping.

h.    We have a waiting list of families to come, especially those who want afternoon or early evening.

2.     Update on Brochure

a.     Text for a longer brochure with lots of pictures is with Cherie and John

b.    Tara and Sean are working on a trifold to be given to Cherie & John

c.     Photoshoot plus Ray's shots on his new digital camera = lots of pictures.

d.    The rough draft will be ready some time after Ray returns in late November. It seems unlikely we will have the big brochure to use this Christmas. We may have the trifold if we ask them to prioritize that.

3.     Update on Facilities: Castellinos are planning to split the big "concert hall" to make an office for Ray, hopefully this spring. Once that is done, BEBA could be here more than 2 days a week. Currently, it is restricted because Ray can't use his office during BEBA sessions due to sound travel. Moving Ray's office to the concert hall and having BEBA here more days could transition us until we have enough money to have a separate location. Jean could see more families. Tara could start seeing families by the spring. Nancy probably wants to see families only 1 day a week.

4.     Donations from the board.

a.     It is helpful for granting agencies if each board member contributes something each calendar year.

5.     Update on Budget and finances.

a.     Tara will be donating at least another $2500 to match BEBA's past expenses in hiring her. She will continue to donate enough to cover her pay as long as she is an assistant.

b.    We have about $7200 in the bank (this is about what we started the year with) & $6100 in the special account. All bills have been paid to date. We still need to cover:

                                                     i.     Printing brochure & trifold

                                                      ii.     Database put on Filemaker – we haven't done this. It is not urgent.

                                                        iii.     Workers Comp insurance

c.     Workers Comp worker said it is ok for Jean to be an independent contractor since she has a professional license. They said Sandra & any others paid as independent contractors had to have a business license. Sandra obtained a business license for $100. For at least this year, Sandra can stay as an independent contractor. She may want to be paid as an employee next year .If BEBA moves out of the house, she would have to be since she can be an independent contractor only when using her own equipment.

6.    Information relevant to decisions to be made by the board

a.     In order to work at BEBA from now on, Nancy Greenfield needs to be paid as an employee, This is because she is now an M.F.T. intern & cannot work as an independent contractor.

b.    We are in the process of procuring Workers Comp for all employees and contract labor. They exclude volunteers unless the board requests that so I have requested exclusion.

c.     Tara has been working since February. She has donated over $17,000 to BEBA. She has take home pay of $8300 and taxes, employee costs of another $1600. Tara is asking for 2 weeks paid vacation in October.

d.    Sandra wants to change payment from 3 different pay ranges 15 for scheduling, 20 for administration, 25 for bookkeeping to one set amount. It is hard to distinguish. Difference for last 6 months was about $24.50/month.

e.     Discussion about how to distribute the SB Treasures videotape. Cost is $2.50 plus tax = $2.69/videotape at DAC for quantity of 100.

f.      Myrna Martin was clear she doesn't have time to write a lot of grants but can do this one at least. She is still considering coming to be our executive director starting next summer. She will again talk to her husband who cannot work in the US until she has a green card, which takes about 2 years. She has worked in British Columbia for the government as a grant writer for health care, wrote a grant that was approved and started a 'BEBA' program (Strengthening Families) there paid for by the 3 grants that Myrna wrote.

g.    Rent at the Castellinos house. We are currently being paid $15 for a 1 hour session, $10/hour for longer sessions plus $50/month for the use of the BEBA office which is full time BEBA office/waiting room, observation room, etc. This works out to about $600/month average for the year, $780 the month of August. Castellinos requested a flat rent, suggested $1000.

h.    Discussion of BEBA staff seeing BEBA clients as private clients. Ray had approved Jean seeing Shumakers off site, going to the hospital, being paid privately. Now they are working with Jean privately.

i.      Sandra noted that families pay either $150 or between 0 and $82.50 or for sessions. We are not attracting many people who are in the $80-$150/bracket of BEBA's sliding scale. The only families paying over $100 are seeing Ray. Nancy had one family once who paid $120. All who are paying or have ever paid $150/hour are seeing Ray. No one is currently seeing Nancy or Jean is paying as much what they would pay to see them privately. Sandra suspects some families in the higher brackets will not come because of the cost and that these families might come if the cost was $100. This was discussed at the meeting but the time was after 9 p.m. and board members had to leave. They agreed to decide this by phone or email with individual conversations or emails.