BEBA Board Meeting Minutes 12/2/03

Board Members present: Raymond Castellino, Marla van Stein, Dorothy Adler, Christie Barrack, plus Sandra Castellino, Administrative Director,

Telephone conference call: 7-9pm

 

1.     Minutes of last meeting 10/3/02 approved (Marla 1^st, Ray 2^nd, all approved)

2.     Report (see separate report previously faxed or emailed to board members)

DECISIONS

3.     Board approved purchase of a DVD burner & DVDs for backing up session tapes (Marla 1^st, Dorothy 2^nd, all in favor)

a.     Immediate cost about $2400, $1295 for burner, $100 for warranty, rest for DVDs for beginning to back up 2002 sessions. Will cost about $4-5 per DVD, about the same as for miniDV. These are far superior to high-8 which BEBA previously used for backups.

b.     Advantages:

                                            i.     More compact longer lasting than mini-DV tapes.

                                             ii.     Once on the DVD, they can be easily edited on a computer.

 

4.     Vacation pay policy approved: "BEBA does not offer vacation pay but reserves the right to offer vacation pay to individual employees by board approval." This is to be added to employee handbook (Ray 1^st, Dorothy 2^nd, all in favor)

a.     Note: There are no federal or state requirements to offer vacation pay to employees no matter how many hours they work or how many months. If an organization does offer vacation pay, there are rules about when it is paid:

b.     BEBA gave Tara 2 weeks vacation. She's working 13 hours/week. No other employee is offered vacation pay.

 

5.     Board approved Nancy Greenfield and Tara Blasco offering Process Workshops through BEBA under certain conditions (Ray 1^st, Marla 2^nd, all in favor)

a.     Background:

                                            i.     Neither Nancy nor Tara can legally work except under BEBA.

                                             ii.     Insurance.

1.     BEBA's insurance which is both slip and fall and malpractice is place specific – covers BEBA at Ontare only.

2.     Nancy and Tara are being supervised by Cynthia Burnside, M.F.T. for their MFT program. She is willing to rent to them and has the insurance to cover it.

                                               iii.     Attendees would pay a set rate, not BEBA sliding scale rate with possible exception of BEBA parents.

                                              iv.     Giving process workshops increases the skills needed for BEBA so would support their skill development.

b.     Board wants priority to be given to BEBA parents.

c.     Board wants this program to pay for itself minimally and preferably for BEBA to make money from it.

 

6.     Board approved starting a BEBA website funded from BEBA's "Special Account". (1^st Dorothy Adler, 2^nd Christie, all in favor).

a.     BEBA will pay to "snap" the name "Beba.org" which is currently owned by a graduate of Yale who seems to have abandoned it. The site may become available in January or February. A website will save time for BEBA's administrator and will increase BEBA's professionalism.

 

7.     Discussion of Myrna Martin's request to use Skyler tapes as a one-time experiment in her presentations in Canada.

a.     Background

                                            i.     Many people are asking for tapes to use in presentations.

                                             ii.     Ray and Wendy have an agreement with the BEBA board about using these. To be discussed at a later time.

                                               iii.     Ray and Wendy want to create a videotape to contextualize the work and require anyone showing it to show their videotape.

b.     A decision was postponed.

 

8.     Dates of next board meeting

a.     Sandra suggested monthly phone meetings, hopefully shorter

b.     Set dates: Monday, January 6^th phone meeting and Thursday, 7 pm, Jan 30^th in person meeting when Myrna Martin is here. [The January 6^th meeting was later canceled].