BEBA Board Meeting Minutes January 30, 2003

at BEBA's site 1105 N Ontare Road, Santa Barbara

Attending: Board members Dorothy Adler, Christie Barrack, Michael Brightwood, Raymond Castellino, Marla van Stein, plus Sandra Castellino, Administrative Director and Myrna Martin, consultant to BEBA.

 

  1. Welcome Isaac Dornbush to the board. His joining the board was approved by all board members by phone individually in early January in conversations with Sandra Castellino.
  1. Talk and Videotape Presentation by Raymond Castellino, Clinic Director showing his work with two families: one 6-month-old boy with both parents doing birth & attachment sequences, family relaxed and asleep by end of the session, one single mom with newborn boy with tears of relief to be receiving support and she and newborn son responding to a kiss at end of session with a smile.

 

  1. Minutes of last board meeting Dec 2, 2002 approved (Christie 1st, Marla 2nd, Ray and Dorothy who were also there approved)

 

  1. Report by Sandra Castellino on latest developments (see attached).

 

  1. Discussion about a website. Sandra reported on trying to secure BEBA.org. We may or may not get it. Consensus that BEBA should pay for BEBA.com if available.

 

  1. Board approved paying Myrna as a consultant $50/hour for her work in supporting Sandra with administration functions such as grant writing (She and Sandra completed a grant application for CA Endowment Local Opportunities Fund due today. The board had previously approved 8 hours for this), working on the annual report, reviewing the brochure, suggestions for intake forms, advise about ethics and procedures for running the clinic. She had done a lot of this during the past few days. Sandra requested the board pay her for this and for future work as needed. Myrna left the room for the discussions and vote. Marla commented that we couldn't afford not to have someone with Myrna's expertise in advising Sandra during the forward motion BEBA is taking (Marla 1st, Michael 2nd, all in favor).

 

  1. Discussion about Fund raising and the budget. Dorothy pointed out that many Foundations are cutting back, limiting their funding to organizations they have funded before. Discussion about what to cut if funds aren't available. Isaac pointed out that the proposed 2003 operating budget income & expenses were a large percentage increase from income in 2002. Sandra said that the Castellinos will wait for money for rent, paying Sandra or reimbursing for equipment and supplies if there are insufficient funds. Isaac Dornbush moved to create a committee for fundraising. Discussion ensued. Some board members are willing to do fund raising once brochure is available, but didn't want to be on a committee. Discussion that this was premature. Once BEBA has a brochure, then board members securing donations is more possible. Hopefully BEBA can attract board members with an interest and experience in fund raising.

 

  1. Discussion of the need to have a brochure soon, frustration with not having one yet. Goal set for the next board meeting, certainly for aTLC conference. Consensus about finding someone else to do layout if working with the McKinneys isn't fast enough. Discussion about needing a trifold or something simple for Ray's presentation at Lou Grant preschool February 25 and Dorothy Adler mentioned the value of asking for written feedback on the presentation with forms to fill in on each chair.

 

  1. Budget for 2003 approved (Michael 1st, Isaac 2ndall in favor).

 

  1. Dates for next board meetings set
    1. Discussion about the need for more frequent meetings.
    2. March 13, Thursday, 7pm phone meeting (Sandra to call board members with phone conference number. Board members who want to be reimbursed to invoice BEBA. Sandra will provide forms. Should be under $10/meeting per person.
    3. May 1: 7-9 pm in person meeting while Myrna Martin is in town.